Free beauty and salon accounting resources

Every free calculator, workbook, checklist and guide we have built for UK salons, clinics and the stylists who rent their chairs. Margin per hour, the loaded wage, rent-a-chair done properly, vouchers, deposits and the rolling VAT threshold that counts everything. One worked salon runs through all of it, every convention is stated, and none of it sits behind an email form. Each section leads with the one worth opening first.

Format

24 resources, all free, no signup

Calculators

Work the number out on the page, then take the Excel version away.

Start hereTreatment Price and Margin CalculatorThe menu ranked by what the chair earns: the demo colour makes more per ticket and £13.87 an hour, against the cut's £30.08.Loaded minutes at £18.06, not the £14.00 on the rotaThe room charged in at £5.50 a chair-hourMargin per hour, because hours are what a salon sellsCalculator plus Excel Chair Rental vs Employment CalculatorBoth sides of the same chair: the salon keeps £484 a week employed or £150 rented, and the stylist keeps £560 or £1,057.Calculator plus Excel Salon Staff Cost and Commission CalculatorA £14.00 hour costs £18.06 loaded, and 45 per cent commission pays £585 against a £560 basic on the demo takings.Calculator plus Excel No-Show and Deposit CalculatorFive per cent of 180 appointments is £345 a week and £17,940 a year, and a kept £15 deposit banks £12.50 after VAT.Calculator plus Excel Salon VAT Threshold PlannerServices, retail and chair rent all count: the demo studio runs £83,200 a year with £6,800 of headroom against the £90,000 line.Calculator plus Excel Gift Voucher Liability CalculatorDecember sells promises: £9,000 of vouchers is £7,380 of service still owed and £1,620 of breakage, and none of it is revenue yet.Calculator plus Excel Retail Margin and Commission CalculatorThe £18.50 bottle looks like double money and nets £4.63, exactly 30 per cent, once VAT, cost and stylist commission come off.Calculator plus Excel

Workbooks and trackers

Excel files that keep working after you close the tab.

Start hereSalon Bookkeeping TemplateOne week from till to profit line: £5,100 of takings becomes £4,550 ex VAT and £453 of profit, a 10 per cent margin.Services against retail, card against cash, wages against rentVAT stripped on the way to the P and LWages carry their full 29 per cent load, not the headline rateExcel workbook Chair Utilisation Tracker120 available chair-hours, 96 booked, 90 billed: 80 per cent booked, 75 billed, and £32.50 of revenue per available hour.Excel workbook Stock and Colour Usage Tracker£655 of colour across 42 services is £15.60 a head against a £14.50 standard: £46 a week, £2,392 a year, invisible until counted.Excel workbook Stylist Commission TrackerBasic plus retail commission per stylist, reconciled to a £1,715 payroll, with the minimum wage floor checked every week.Excel workbook Chair Rental RegisterTwo renters over four weeks: £1,200 of rent, £1,440 with VAT, and the one unpaid week showing as £180 still owed.Excel workbook

Checklists

Printable, timed, and ordered so nothing depends on something later.

Start hereTaking On a Self-Employed StylistForty five minutes before the chair is offered, because renting in name only is reclassified employment with back taxes attached.The economics both ways before anyone is offered anythingA licence at a fixed rent, invoiced with VAT and chasedThe yearly reread, because rooms drift one shortcut at a timeChecklist, printable Opening a Salon ChecklistAbout an hour against your plan, in the order that keeps things cheap: the lease, the licences, the insurance, then the money.Checklist, printable Salon Year-End ChecklistFour counts and three decisions: stock, the voucher drawer, deposits held and the rent ledger, all cheaper now than in February.Checklist, printable

Guides and e-books

The longer reads, with worked examples on current rates.

Start hereThe Salon Owner's UK Tax HandbookEight chapters on one worked salon: VAT where everything counts, loaded wages, rented chairs, vouchers, stock and the year end.One salon, six chairs, running through every chapterEvery figure checkable on the free toolsRates and thresholds stated, 2026/27E-book, free Pricing Treatments for ProfitThe method behind the ranking: load the hour, charge the room, cost the treatment, then reprice from the bottom of the list up.E-book, free Chair, Room and Booth RentalThe whole subject: what each side keeps, the status line HMRC reads, the agreement, the VAT, and how rooms quietly drift.E-book, free

Look it up

For when you need one word or one answer rather than a tool.

Beauty Glossary38 terms from the chair-hour to disaggregation, defined plainly with the worked figure and the tool that deals with each.Reference page Ask an Accountant: Beauty24 questions salon owners and chair renters actually ask, answered the way they would be on a call: short answer first.Reference page

For the chair renter

A rented chair is a small business of its own; these four live on the freelancer hub and earn their cross-link.

Start hereSole Trader or Limited CalculatorThe question every renter reaches eventually, priced on real profits rather than on what the salon down the road did.Both structures costed on the same profitThe crossover point stated, not impliedSole trader wins for longer than most people expectCalculator plus Excel Tax Reserve TrackerThe habit that beats January: a share of every week's takings moved to a separate account the day it arrives.Excel workbook Allowable Expenses LogKit, products, training and the mileage, logged as they happen rather than reconstructed from a carrier bag in January.Excel workbook Payments on Account CalculatorThe January bill that arrives one and a half times bigger than expected, worked out before it turns up rather than after.Calculator plus Excel

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