Etsy seller and maker resource library
Every free calculator, workbook, checklist and guide we have built for UK Etsy sellers and makers. All of it free, none of it behind an email form, all of it on 2026/27 rates. Each section leads with the one worth opening first.
Format
30 resources, all free, no signup
Calculators
Work the number out on the page, then take the Excel version away.
Start hereEtsy Fee CalculatorListing, transaction, payment processing, the regulatory fee and Offsite Ads, down to what actually stays with you. Etsy bills UK sellers from Ireland, so what VAT does to your fees works the opposite way round to every other marketplace.All five Etsy fees, and the rate you really pay on each orderWhy a VAT number removes the VAT on your fees rather than letting you reclaim itFifteen listings ranked by what each one actually leavesCalculator plus Excel
Break-Even Offsite Ads RateYou do not choose this rate. Work out which of your listings can carry it, and the lowest price the rest would need.Calculator plus Excel
Handmade Product Costing CalculatorA multiplier on your materials cannot see how long something takes. Find out what your hour is actually being paid.Calculator plus Excel
Digital Download Margin CalculatorNo materials and no postage, so Etsy's fees are the whole cost. And 40p of them are flat, which is why cheap files are so much worse.Calculator
Craft Fair vs Etsy CalculatorTwo break-evens, not one. The items that cover the stall and your day, and the many more that beat selling the same stock online.Calculator plus Excel
VAT CalculatorAdd it, take it off, and see the fraction behind both. The one everybody needs and nobody bookmarks.Calculator
VAT Threshold TrackerWhere you stand against the £90,000 rolling threshold, which a seasonal maker can cross in January on a Christmas already spent.Calculator plus Excel
Profit Margin CalculatorMarkup and margin are different numbers, and confusing them is how makers price themselves out of a profit.Calculator
Workbooks and trackers
Excel files that keep working after you close the tab.
Start hereEtsy Payout Reconciliation WorkbookFrom what the buyers paid to the money in your bank, one deduction at a time, with a double-entry journal that has to balance and whatever will not tie isolated rather than absorbed.Every deduction between order value and the depositThe VAT Etsy collects on downloads, which was never your moneyTen reasons a month will not tie, in the order worth checkingExcel workbook
Materials and Batch LogTurn a bag of clay into a cost per mug, carry the scrap on the pieces that survived, and count all three kinds of stock.Excel workbook
Etsy Listing Margin TrackerContribution per listing after fees, postage, packaging and Offsite Ads, ranked by pounds a month rather than by percentage.Excel workbook
Time and Labour LogWhere the hours really go, and the gap between what your hour earns at the bench and what it earns across the whole week.Excel workbook
Etsy Bookkeeping TemplateTwelve months of deposits into a profit and loss account and four VAT quarters, on eight figures a month.Excel workbook
13-Week Cash Flow ForecastThirteen weeks on the deposit cycle, through the autumn where the materials for Christmas are bought before Christmas pays.Excel workbook
Mileage and Home Office LogTwo deductions makers lose most of, logged the way HMRC expects. The mileage rate went to 55p in April 2026.Excel workbook
Inventory Count WorkbookThe count sheet for your year end, and the figure an inspector asks to see first.Excel workbook
Checklists
Printable, timed, and ordered so nothing depends on something later.
Start hereHMRC Inspection-Proof Records ChecklistWhat to keep, for how long, and in what form, so that an enquiry is a morning of pulling files rather than a fortnight of reconstruction.Every record HMRC can ask for, with its retention periodWhat counts as evidence when you bought materials for cashThe order to put it in before anybody asksPDF checklist
New Seller Setup ChecklistEverything to put in place in the first fortnight, in the order that stops you redoing it later.PDF checklist
Monthly Close ChecklistThe same short routine every month, so the year end is a formality rather than an archaeology project.PDF checklist
Year-End ChecklistStock, cut-off, and the handful of things far cheaper to get right before the year closes than after.PDF checklist
VAT Registration Readiness ChecklistWhat to have ready before you register, and what changes in your bookkeeping the day you do.PDF checklist
Guides and e-books
The longer reads, with worked examples on current rates.
Start hereThe Maker's UK Tax HandbookIf you make things and sell them you are trading from the first sale. Ten chapters on what you can deduct, what your equipment does to your tax bill, why your stock is worth more than you think, and how to charge for the hours nobody sees.The whole cost of a kiln against this year's profit, and why the timing mattersTwo ways to claim for a studio at home, and which one fires cost you moreThe three kinds of stock you hold, and what counting one does to your billE-book, ten chapters
Digital Products and VATThrough a marketplace the VAT is somebody else's problem. From your own site it is yours in every country you sell into.E-book, ten chapters
From First Sale to First VAT ReturnEighteen months in the life of an online shop, and every tax event on the way.E-book
Sole Trader or Limited?The comparison done on real numbers rather than on the rule of thumb everybody repeats.E-book
Pricing for ProfitWhat to charge, worked from the costs up rather than from the competition sideways.E-book
Look it up
For when you need one word or one answer rather than a tool.
Start hereEtsy Seller and Maker GlossaryThe words that mean something different on Etsy, or that only a maker needs. Offsite Ads, deemed supplier, work in progress, scrap and the two hourly rates, each with the free tool that deals with it.Searchable, with the resource for each term beside itDeliberately Etsy and maker specific, so nothing contradicts the main glossaryRates and thresholds current for 2026/2752 terms, searchable
Ask an Accountant: Etsy and MakersOffsite Ads, Etsy's fees and VAT, costing handmade work, stock, kilns and where the hours really go.11 questions
E-Commerce Accounting GlossaryThe general glossary, for anything that means the same on Etsy, Amazon, eBay or your own site.144 terms
Ask an Accountant: The Main BankEverything that applies to selling online anywhere, rather than to Etsy or to making things by hand.36 questions
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